Board member Tamar Galatzan volunteered yesterday to lead a task force examining LA Unified’s email deletion and retention policy, which is intended to eliminate unnecessary emails even as some some board members fear it could lead to the destruction of important records.
“It is critical that the public have confidence in the district’s commitment to transparency,” said Galatzan, who represents the most of the West San Fernando Valley and several East Valley neighborhoods, including Sherman Oaks and Studio City.
“We want to make sure we have a system that safeguards critical emails and lets us easily access them when and if they are needed,” she added. “We also want employees to be able to work efficiently, and to have clear guidelines for the types of emails they should be retaining.”
The current policy, established in 2012, mandates that all district emails be destroyed after one year or be automatically deleted. The only way to save emails for more than a calendar year is by saving or archiving them onto a hard drive.
The panel, which will include district administrators, representatives of district labor unions and members of open-government groups, will consider whether some types of communications should be automatically archived.
“At the September 9 board meeting, I raised concerns that the District’s records policy provided for the destruction of emails that could have value to the public as historical records,” said Monica Ratliff, who co-sponsored the resolution to form the task force alongside Bennett Kayser and Galatzan.